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    • « Get It Done Week
    Are You Taking Time for Reflection? »

    My Weekly Project Review Checklist

    by Kelly Andrew Brown November 17th, 2007

    I talk a lot about the importance of checklists. As a result, a lot people have asked me to share my personal checklists.

    I thought I’d start with my weekly project review checklist. I should note, my first introduction to a weekly review came from David Allen. His books, his Web site and his online forums offer multiple resources you can use to build your checklist.

    My Weekly Review Checklist:

    1. Environment

    a. Tasty beverage
    b. Cool music
    c. Phones turned off
    d. Auto-check of email is turned off (no new mail)

    2. Inbox under control

    a. If you can’t get all your inboxes to zero in 15 minutes, make sure all the loose papers and random ’stuff’ is collected in one trusted location so you can process it later

    b. Email, physical mail, & voice mail empty

    c. Possible locations for inbox items:

    i. Computer bag
    ii. Mail cubby hole in kitchen
    iii. Wallet - receipts, notes
    iv. Desk cleared
    v. Car

    3. Review goals

    a. Perfect day
    b. 3-5 year goals
    c. 1 year goals

    4. Review of current projects & next actions

    a. Does each project have a defined outcome?
    b. Does each project have a clear next action?

    5. Is each next action — ACTIONABLE

    a. Do you know what resources you’ll need to accomplish this next action?
    b. Anything that can / should be delegated to someone else?
    c. How long will it take to complete each item?

    6. Connect the dots

    a. Which projects support your goals?

    i. How again?

    b. Which projects don’t support your goals?

    i. Why are you committed to this?

    c. Which goals don’t have currently have a project represented?

    7. What’s stuck?

    a. Which projects haven’t moved in the last week or so?

    b. What are you resisting here?

    c. Who can help you here?

    8. Review your calendar

    a. What’s coming in the next two weeks?

    i. What do you need to prepare

    b. Meetings from the last week

    i. What next actions came out of this

    Related posts:

    1. Are You Taking Time for Reflection?
    2. Beer and the Value of a Good Weekly Review…
    3. The Small Business Owner’s Daily Work Plan
    4. Four Tips for Managing Technical Projects
    5. Getting Things Done: The Art of Relaxed, Focused Productivity

    ABOUT THE AUTHOR

    Kelly Andrew Brown and Small Business Guru provide Coaching, Inspiration and Practical Advice for Small Business Owners and Entrepreneurs. Subscribe to the free, weekly newsletter at www.small-business-guru.com

    NOTE: You're welcome to "reprint" this article as long as you make no changes and you include the "About the Author" information at the end. Please let me know if and where you use this article.

    Take charge of your life and increase your income immediately. Learn how to achieve financial independence in your own business! 
    
		
		
		
	
	
    

		
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